E-delivery: current deadlines and implementation pros and cons

At the end of December 2023, the Minister of Digital Affairs decided to postpone the implementation of e-delivery once again for, amongst others, advocates, legal advisers and tax advisers. The principles of the solution remain the same. By when do particular entities have time to switch to e-delivery?

E-delivery – new implementation plan

The dates for making the National Electronic Delivery System mandatory have been postponed several times.

Below is an updated timetable for the implementation of e-delivery for non-public and public entities.

E-delivery – non-public entities

Effective Date	Entities subject to the obligation
01.01.2025	Persons performing professions of public trust (attorneys-at-law, legal advisors, tax and restructuring advisors, patent attorneys, notaries)
	New entities registering in the National Court Register New entities applying for entry in CEiDG
01.04.2025	Entities registered in the National Court Register before 1 January 2025

01.07.2025	Entities registered in CEiDG before 1 January 2025 – in the event of a change of entry after 30 June 2025
01.10.2026	All entities registered in CEiDG before 1 January 2025

E-delivery – public entities

Effective Date	Entities subject to the obligation
01.01.2025	Government administration bodies and their budgetary units
1.10.2029	Other public authorities, state control and law enforcement bodies and their budgetary units ZUS, KRUS and the funds they manage National Health Fund Executive agencies, budgetary management institutions, state special-purpose funds, public hospitals, public universities, Polish Academy of Sciences, cultural institutions and other public entities Local government units, metropolitan associations and local government budgetary establishments – in the scope of registered electronic delivery Local government units, metropolitan associations and local government budgetary establishments – in the scope of the hybrid service Courts, tribunals, prosecutor’s office, bailiffs, law enforcement agencies and the Prison Service

E-delivery in companies: advantages and disadvantages of the new solution

E-delivery is the electronic equivalent of a registered letter with acknowledgement of receipt, but it has a number of advantages over the solution we are all familiar with, including:

speed of communication,
electronic document management options,
security,
sending and receiving correspondence from anywhere, at any time,
saving time and money.

E-delivery also has disadvantages. One of them is the obligation to use this form of communication from a specific deadline. This also entails the necessity to set up an e-delivery address.

The e-delivery address is assigned to the user/administrator of the electronic mailbox. More than one administrator can be indicated in the e-delivery address application. Please note that only administrators can activate the address and manage the mailbox.

The mailbox will eventually replace correspondence via ePUAP, but this will not happen immediately. Many entities will have to manage different forms of correspondence at the same time for a while. Some public entities, such as courts or local government units, will only be obliged to switch to e-delivery in 2029. In addition, offices and other public entities can send documents in a so-called hybrid service.

E-delivery: how can we help?

TGC Corporate Lawyers support includes, inter alia, assisting companies in setting up and activating an e-delivery mailbox. Notwithstanding the postponement of the deadline, companies can already apply to create an address and set up an e-delivery mailbox.

Check our service:
E-Deliveries – handling electronic deliveries for your company

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